The Office of General Counsel (OGC) is responsible for reviewing and approving all contracts for UIndy. You may need a contract if your transaction involves the procurement of good or services, includes specific terms and conditions, spans a longer period, or carries legal, financial, or operational risks. If you're working with a new vendor, entering a high-value agreement, or if the vendor requires you to sign something, it's best to consult with OGC to determine if a contract is necessary.
Contract review without budgetary impact - Request review of a contract that does not require any new spending, funding, or financial obligation from the Unviersity. Examples include, but are not limited to: affiliation agreements, internship agreements, and non-disclosure agreements.
Contract review with budgetary impact - Request review of a contract that requires spending money or creates a financial obligation for the University. Examples include, but are not limited to: professional service agreements and software license agreements.
The successful completion of the routing process of a contract can take up to 4-6 weeks.
Audience
Review Time
- Contracts that are properly filled out on a UIndy-approved template generally are approved in less than a week.
- Contracts on a vendor provided form, or those requiring negotiation, may require additional time for review, processing, and approval.
- If the contract requires data sharing and/or IT systems, additional time may be required for IT to review.
- The OGC may follow up with the named contact person with questions, and the contract may take an extended period of time to negotiate, depending on the complexity of the agreement.
Approval
Contracts must be signed by individuals with signatory authority to be in compliance with the University's signatory policy. The OGC will determine the appropriate signatories. Once the contract is approved, it will be signed on behalf of UIndy by an authorized party and returned to the department.
Obtain Signature from the Other Party
- After the contract is signed on behalf of UIndy, the department generally will need to obtain the signature of the other party(ies) involved.
- Once the agreement is fully executed, the agreement needs to be uploaded back into the service request, which will then be closed out by the OGC.